Contracts


INSTRUCTIONS FOR
 DUE PROCESS CONTRACTS

Please be advised that the current Type 1 and Type 2 Contract for Due Process Services (Due Process Contract) will expire at the conclusion of the State Fiscal Year (June 30) and must be renewed annually by July 1. Pursuant to s. 27.425, F.S., the JAC approves uniform contracts and procedures for use in procuring due process services, for use by due process vendors or private attorneys on behalf of a due process vendor, in support of billing for such services to demonstrate completion, receipt and satisfaction with the specified services.

The JAC does not assign work or cases to due process vendors.

When executing their contract, Vendor shall certify that Vendor has the necessary occupational and/or professional licenses to provide the services for which Vendor seeks compensation. For example, investigators must possess a current Class C and Class A license from the Florida Department of Agriculture and Consumer Affairs.

Vendor shall execute a new contract if Vendor changes their Tax Identification number or moves to a new firm.

Update of Addendum A for the Due Process Contracts: Based on JAC’s recent surveys of court-appointed attorneys and due process vendors, JAC has made some adjustments to the Due Process Service Provider Information requested in Addendum A of the Due Process Contracts by incorporating several new service provider and expert categories and subcategories. These changes will also be incorporated into the Due Process Vendor Search on JAC’s website.

New Remittance Address Section: We have included a new section to our Due Process Contract to provide for remittance address information in addition to your physical address.

New Confidential Vendor Exemption Form: Under Florida law, JAC’s records are subject to public records requests. JAC maintains and posts on its website attorney and due process vendor contact information. Florida law exempts certain personal information for some positions and individuals who fill those positions from disclosure. However, please know that there is no statutory exemption from a public records request for an individual attorney or due process vendor’s compensation. If you are eligible for a public records exemption, you will need to complete JAC’s Confidential Vendor Exemption Form and provide supporting documentation showing you qualify for the exemption. If you intend to claim a public records exemption, JAC must receive your completed Confidential Vendor Exemption Form and supporting documents via email at Contracts@justiceadmin.org prior to your contract being accepted.

JAC will no longer be posting the Type 1 and Type 2 Due Process Contract on JAC's public website. Instead, executable Due Process Contracts will only be available on My JAC, JAC's secure website. Vendors who have not already set up an account will need do so before they can execute the Due Process Contract for the 2016-2017 Fiscal Year.

  • Review copy of 2016-2017 Type 1 Contract for Due Process Services (Due Process Contract) 

    The Type 1 Contract for Due Process Services (Type 1 Due Process Contract) is for vendors providing ordinary due process services in private court-appointed cases such as court reporters, interpreters, videographers, private investigators, mitigation specialists, and private process servers. This contract provides that all services will be compensated at the rates established by the Legislature or by JAC where the Legislature has not established a rate. If a vendor bills in excess of the established rates, JAC will be authorized to adjust the billing to the correct rate and then process the billing for payment.

  • Review copy of 2016-2017 Type 2 Contract for Due Process Services (Due Process Contract) 

    The Type 2 Contract for Due Process Services (Type 2 Due Process Contract) is for vendors providing extraordinary services such as psychologists, psychiatrists, medical doctors, and experts. Although these services should be at the established rates, the contract provides a mechanism to exceed those rates where the vendor's expertise or other factors warrant compensation at a rate higher than established rates. Except in exceptional circumstances, the Type 2 Due Process Contract will not be executed with vendors of ordinary due process services such as court reporters and private investigators.

IMPORTANT NOTE: All vendors obtaining payment from JAC are required to register for Electronic Funds Transfer/Direct Deposit (EFT) with the Department of Financial Services (DFS). Information and the forms to register for EFT are available on the DFS website. These forms are filed directly with DFS. All vendors obtaining payment from JAC are required to submit their Substitute Form W-9 directly to DFS. The forms and information are available on the DFS website (Please follow the instructions  to complete the Substitute Form W-9). Please be aware that upon successful submission of a Substitute Form W-9 you will receive email confirmation from DFS. Contact information for DFS is available on the DFS website.

Vendors who have not already set up a My JAC account will need do so before they can execute a Type 1 or Type 2 Due Process Contract for the 2016-2017 Fiscal Year.

  1. New vendors should go to www.justiceadmin.org. Click on My JAC.
  2. On the next page, click “If you are a new vendor to JAC or want to change your Tax Identification number (Tax ID), please click here”.
  3. Follow Step 1 on the “New Vendor Registration Page”.
  4. Once you receive your Vendor ID and Registration Code email, return to JAC’s “Vendor Registration” page and at the bottom of the box click the link “Click Here if you already have a registration code” to set up a User ID and Password.
  5. Go back to www.justiceadmin.org. Log in to My JAC with your new User ID and Password to access and complete an electronic Due Process Contract. (See instructions below).
  6. Vendors who already have an account and have set up their User ID and Password, please follow the instructions below to access and complete a Due Process Contract:
Instructions to complete a Due Process Contract:

  • On the My JAC login page, enter your User ID and Password and click “Login”. (Please note your User ID and Password are case sensitive.)
  • After a successful login to My JAC click the “Contracts” tab on the left side navigation menu on the “Welcome to My JAC” page.
  • On the following page, “Due Process Contracts”, you may apply for a new 2016-2017 contract.
  • You must certify that you have applied for EFT (Electronic Funds Transfer) and a Substitute W-9 directly from DFS.
    Note: If you do not check both certification boxes, you will be unable to proceed.
  • Next, click on the button for “Federal Tax Identification number (Tax ID)” or “Social Security number” and enter your 9 digit Tax Identification number in the appropriate box.
  • Click the “Start Due Process Contracts” tab to generate the appropriate Type 1 or Type 2 Due Process Contract.
  • In the “Required Information for Due Process Service Provider Contract” screen, select your service category, select your circuits, select any subcategories, and also select your counties, if appropriate, and add any optional comments. (Please note additional categories and subcategories have been added to the 2016-2017 Due Process Contract.)
  • Next, check the box if you would like your information posted on the “Contracted Due Process Vendor Search Page” on JAC’s website. (Note, if you claim a Confidential Vendor Exemption on the following page, this box will be unchecked automatically.) Click “Next”.
  • In the “Electronic Contract Generation and Submission”, “Vendor Details” screen, either verify the auto populated information or you may choose to change your information by clicking the box at the top of the screen entitled “Click here to change Name/Contact Information”.
  • If auto populated, review and verify the information regarding name, address, Tax Identification number, as well as all other pertinent information in both the “Physical Address” and new “Remittance Address” areas. Please update your information. It is the responsibility of the vendor to ensure that the contact/email information on file with JAC is up to date.
  • If not auto populated, please fill in all information, including both the “Physical Address” and “Remittance Address” areas, as well as your email, telephone and fax numbers.
  • If you intend to claim a public records exemption for certain personal information, please check the “Confidential Exemption” check box. Please be aware that your contract will not be processed until JAC receives a completed Confidential Vendor Exemption Form with supporting documentation. Review and verify your name, address, Bar and Tax Identification number, as well as all other pertinent information. Please update your information. It is the responsibility of the vendor to ensure that the contact/email information on file with JAC is up to date.
  • In the next box on this page “Certification and Preview Draft”, follow the steps below:
  • Step 1 – “License Certification and Preview Draft”;
    • Professional License Verification - provide the required license information in the “Professional License Number(s)” box and click on the “(Due Process Contract) License Certification” box;
    • Certify that you have verified all information on the form and acknowledge the information is correct by checking the appropriate box. This will open the Preview Draft Contract tab;
    • Click on “Preview Draft Contract” (must open, preview, close) and check the box to acknowledge same. This will open the Submission Method tab.
  • Step 2 – “Submission Method”, choose whether you wish to submit the contract electronically.
    • If you choose “Yes”, proceed to Step 3.
    • If you choose “No”, print the contract, sign it in BLUE ink and mail (via U.S. Mail), the entire contract (one-sided) to the address in the instructions . If your information is exempt from a Public Records Request, you will need to complete and email a Confidential Vendor Exemption form and supporting documentation to Contracts@justiceadmin.org prior to your contract being processed.
    • Do not submit your contract by both methods.
  • Step 3 – “Final Signature Submission”, certify you are the Vendor electronically executing the contract by checking the appropriate box, then type your name (please execute with the name of the individual authorized to sign on behalf of the company/vendor, not the company name) as your electronic signature. The date will auto populate. Click “Submit Contract”.
    Please be advised that, under Florida law, an electronic signature is deemed equivalent to a physical signature. For this reason, the vendor or an individual authorized to sign on behalf of the company/vendor must be the person electronically signing the contract.

Once JAC receives the contract, you will receive an email confirming receipt to the email address currently in our system. It is the responsibility of the vendor to ensure that the contact/email information on file with JAC is up to date.

When the contract has been approved, an email notification will be sent to the email address currently on file. For contracts submitted electronically, the vendor can view the contract at My JAC. For contracts submitted via U.S. Mail, a signed copy will be sent to the email address currently on file.

The Non-Standard Contract for Due Process Services (Other Than Attorney Fees) is the only contract remaining on JAC's public website. This contract is not available for electronic submission.

The Non-Standard Contract for Due Process Services (Other Than Attorney Fees) is case specific. It will only authorize due process services for a particular case. Otherwise it mirrors the Type 2 Due Process Services Contract. The Non-Standard Contract is generally used for out-of-state vendors and in other instances where JAC is unable to execute a Type 1 or Type 2 Due Process Contract. Non Standard Due Process Service Providers will need to ensure that the JAC has an Order authorizing their services on file with the JAC before their contract can be processed. They may submit the Order via email to Contracts@justiceadmin.org.





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My JAC (Log in to JAC’s secure website for circuits, court-appointed attorneys and associated due process vendors).