Signed by the Governor on June 7, 2013 and effective July 1, 2013, (ch. 2013-154, L.O.F.), House Bill 1309, as amended, made changes to grant
agreements and the procurement process for state agencies. Specifically, the law added requirements for grant agreements and “requires the
Chief Financial Officer to perform audits of executed grant agreements.” Pursuant to ch. 2013-154, L.O.F., “The state agency shall designate
an employee to function as a grant manager who shall be responsible for enforcing the performance of the agreement’s terms and conditions and
who shall serve as a liaison with the recipient or subrecipient. Grant managers who are responsible for grants that exceed $35,000, as stipulated
in s. 287.017, F.S., must complete training conducted by the Chief Financial Officer for Accountability in Contracts and Grant Management.”
Additionally, effective December 1, 2014, each grant manager responsible for agreements in excess of $100,000 annually must complete training
and become a Certified Contract Manager, as provided in s. 287.057(14), F.S., within 24 months. Certified Contract Manager training and
certification requirements are being finalized by the Departments of Management Services and Financial Services. Available in early 2015,
the Certified Contract Manager training will promote best practices and procedures for negotiating, managing, and ensuring accountability in
agency contracts and grant agreements. Grant and contract management related training opportunities are available through the Division of
Accounting and Auditing, Florida Department of Financial Services, for state employees. Classes are conducted at the Betty Easley Conference
Center in Tallahassee. Click here for
directions to the Center.
Memoranda from the Chief Financial Officer:
The Office of Management and Budget (OMB) will launch new Federal grant reforms on December 26, 2014 for state and local governments, colleges,
universities, and nonprofits. The new rule, commonly referred to as the “Super or Omni” Circular, streamlines eight Federal regulations
(including OMB Circulars A-110, A-122, and A-133) into a single, comprehensive policy guide.
Among the many changes in this new rule, the Single Audit threshold will be raised from $500,000 in Federal awards per year to $750,000. OMB advises
that this change will reduce the audit burden for approximately 5,000 non-Federal entities, while sustaining Single Audit coverage for over 99 percent
of the Federal dollars currently covered. As an internal control measure, non-Federal entities will be required to take reasonable measures to safeguard
protected personally identifiable information, as well as any information that the Federal awarding agency, or pass-through entity, designates as sensitive.
Any entity that awards or receives Federal funds
will be affected by the sweeping reforms within the Omni Circular.