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INSTRUCTIONS FOR
REGISTRY CONTRACT

JAC has replaced the circuit specific Court Appointed Registry Contract with a statewide Registry/Off-Registry Contract for 2018-2019. Attorneys will now sign one statewide Registry Contract that is not circuit specific each year.

Any attorney may execute a JAC Registry Contract (Registry Contract). This contract will then apply to any registry or off-registry appointments received through June 30, 2019. In most instances, an attorney will only need to execute a single Registry Contract during the course of a fiscal year. Once an attorney signs the statewide Registry Contract, the attorney may be eligible for compensation for all court appointments, including off-registry appointments, from any circuit provided they are on the circuit’s court-appointed registry or provide an appropriate off-registry order of appointment (see below).

Attorneys should be aware that executing the Registry Contract does not automatically result in registry appointments. An attorney will still need to seek inclusion in one or more circuits’ court-appointed registries in order to receive appointments. The attorney will need to contact the appropriate local court personnel for information about how to apply for inclusion in a court-appointed registry. A listing of each circuit court’s registry personnel can be found at: Circuit Registry Contact List

The Registry Contract will ONLY become valid for a particular circuit when the attorney is approved by the Chief Judge in that circuit and JAC receives the circuit’s registry, including the attorney’s information, from the circuit’s registry clerk. To be removed from a circuit registry, attorneys must contact the registry clerk in that circuit.

Please be advised that the current Contracts for Attorney Services (Registry Contracts) will expire at the conclusion of the State Fiscal Year (June 30) and must be renewed annually by July 1. Pursuant to s. 27.40, F.S., attorneys must enter into a contract with the JAC in order to be included on a circuit registry for appointment as private court-appointed counsel. JAC does not assign cases to attorneys. Only the court may appoint an attorney pursuant to s. 27.40, F.S. A copy of the 2018-2019 Registry Contract and a summary of the contract changes can be found below:


Please note:  If you are an attorney who represents privately retained clients who have been determined Indigent for Costs, it is necessary to execute an Attorney Contract for Due Process Services for Persons Who Are Indigent for Costs (IFC Contract).

Click here for the IFC Contract or locate it under the Indigent for Costs tab.

Cases Involving Off-Registry Appointments: To facilitate combining the Registry and Off-Registry Contracts, language has been added to the Registry Contract requiring that off-registry orders of appointment include language finding there were no registry attorneys available for representation or other good cause for an off-registry appointment. This language is pursuant to s. 27.40(7)(a), F.S.

If an attorney receives a case involving an off-registry appointment, the attorney will be responsible for verifying there is language justifying the off-registry appointment in the order of appointment. In the event the order is insufficient to justify an off-registry appointment, payment will be delayed until the attorney provides JAC with an appropriate order. Cases involving off-registry appointments should be opened in My JAC in the same fashion as registry appointments.

The JAC Registry Contract will not be available on JAC's public website. An executable version of the Registry Contract will be available on My JAC (JAC’s secure website) only. First time attorneys wanting to complete a Registry Contract must contact JAC’s Attorney/Vendor Contracts section via secure email form; please include your name, Bar ID, and preferred email address. Once you are added to JAC’s system, you will receive an email with instructions on how to set up a username and password to access My JAC. It is the responsibility of the attorney to ensure that the contact/email information on file with JAC is up to date. Attorneys who have not set up a My JAC account will need to do so before they can execute the Registry Contract.

In addition, prior to executing your contract, please ensure that you have filed your Substitute W-9 and Electronic Funds Transfer forms directly with Department of Financial Services (DFS) (not JAC).

New Confidential Vendor Exemption Form: Under Florida law, JAC’s records are subject to public records requests. JAC maintains and posts on its website attorney and due process vendor contact information. Florida law exempts certain personal information for some positions and individuals who fill those positions from disclosure. However, please know that there is no statutory exemption from a public records request for an individual attorney or due process vendor’s compensation. If you are eligible for a public records exemption, you will need to complete JAC’s Attorney/Vendor Public Records Exemption Form and provide supporting documentation showing you qualify for the exemption. If you intend to claim a public records exemption, JAC must receive your completed Attorney/Vendor Public Records Exemption Form and supporting documents via email at Contracts@justiceadmin.org prior to your Registry Contract being accepted.

If you have not already executed the new Registry Contract and you HAVE been approved by the Chief Judge for a circuit registry and you have received an email from JAC advising you of an available 2018-2019 Registry Contract, please go to www.justiceadmin.org and log in to My JAC as follows:

  • On the My JAC login page, enter your username and password and click “Login”. If you do not recall your username and password, click “Forgot your username or password?”, follow the prompts and your information will be sent to the email address on file.
  • After a successful login to My JAC, click “Attorney Contract” on the left side navigation menu of the “Welcome to My JAC” page.
  • On the following “Contracts” page, you must certify that you have applied for Electronic Funds Transfer (EFT) and a Substitute W-9 (these are done directly through DFS). (Note: If you do not check both certification boxes, you will be unable to proceed).
  • Once you certify both boxes, you will enable the “Go to Contracts Submission” link. Click on it.
  • On this page, you may choose to change your Tax Identification number by clicking the link in the next box, if applicable.
  • The Registry Contract covers all circuits. (Please note: The contract will ONLY become valid in a circuit once you have been approved for inclusion on the registry by the Chief Judge in that circuit and the registry is received by JAC).
  • On the “Electronic Contract Generation and Submission” page, in the “Attorney Details” box, you may enter or verify your information, making sure to follow the proper formatting examples. If you need to change your contact information you may do so here by clicking the box at the top of the page.
  • If you intend to claim a public records exemption for certain personal information, please check the “Confidential Exemption” box. Please be aware that your contract will not be processed until JAC receives a completed Attorney/Vendor Public Records Exemption Form with supporting documentation. Review and verify your name, address, Bar and Tax Identification number, as well as all other pertinent information. Please update your information. It is the responsibility of the attorney to ensure that the contact/email information on file with JAC is up to date.

  • If the Tax Identification number (Tax ID) information that auto populates is incorrect, click “Click here to change Tax Identification number (Tax ID)/Payee Information”. If not, do not click this box.
  • In the following box on the same page, you will need to choose “Attorney” or “Legal Entity” and enter your Federal Tax Identification number (Tax ID) or Social Security number (SSN). (If one is already in the JAC system, these boxes will auto populate).
  • Payee Information – You will need to select Attorney or Legal Entity in order to proceed.
  • Next, check the box to certify that you have verified all information on the form.
  • Click on “Preview Draft Contract” (open, view and close). You must open, view and close your contract in order to proceed.
  • Click on acknowledgment of contract preview.
  • Under “Submission Method”, choose whether you wish to submit the contract electronically.

    • If you choose “No”, print the contract, sign it in BLUE ink and mail the entire contract (one-sided) to the address in the instructions .
    • If you choose “Yes”, execute the contract with your name, (the date will auto populate) and click “Submit”.
    • Do not submit by both methods.
  • Please be advised that, under Florida law, an electronic signature is deemed equivalent to a physical signature. For this reason, the attorney rather than an assistant must be the person electronically signing the contract.
  • When JAC receives the contract, you will receive an email confirming receipt to the email address currently in our system.
  • Once the contract has been approved by JAC, an email notification will be sent to you.
  • For contracts submitted electronically, the attorney can then view the contract at My JAC. For contracts submitted by mail, a copy will be sent to you via email.

Once the Attorney has executed the current statewide JAC Registry Contract, it will not be necessary for the Attorney to execute an additional contract if approved for additional registries.

Attorney shall execute a new contract if attorney changes their Tax Identification number (Tax ID).

IMPORTANT NOTE:

All vendors obtaining payment from JAC are required to register for Electronic Funds Transfer/Direct Deposit (EFT) with DFS. Information and the forms to register for EFT are available on the DFS website. These forms are filed directly with DFS.

All vendors obtaining payment from JAC are required to submit their Substitute Form W-9 directly to DFS. Information and the form are available on the DFS website. (Please follow these instructions to complete the Substitute Form W-9). Be aware that upon successful submission of a Substitute Form W-9 you will receive email confirmation from DFS. Contact information for DFS is available on the DFS website.


INSTRUCTIONS FOR
CAPITAL COLLATERAL ATTORNEY APPOINTMENTS/JAC CONTRACT

Any Capital Collateral Registry attorney who is appointed to a capital collateral postconviction case by a court is responsible for ensuring that the Order of Appointment for the case indicates that:

  The defendant/client is indigent and eligible for court-appointed counsel, and
  The Offices of Capital Collateral Regional Counsel have a conflict precluding representation pursuant to s. 27.703, F.S.

It is important that the documents provided to JAC clearly indicate that the defendant/client is under sentence of death as affirmed by the Florida Supreme Court in order to distinguish these cases from other postconviction cases. It is the attorney’s responsibility to provide JAC with the Order of Appointment and the Florida Supreme Court opinion affirming the sentence of death.


Section 27.710(4), F.S., provides:


Each private attorney who is appointed by the court to represent a capital defendant must enter into a contract with the Justice Administrative Commission. If the appointed attorney fails to execute the contract within 30 days after the date the contract is mailed to the attorney, the executive director shall notify the trial court. The Justice Administrative Commission shall function as contract manager and enforce performance of the terms and conditions of the contract. The Justice Administrative Commission shall approve uniform contract forms for use in procuring the services of private court-appointed counsel and uniform procedures and forms for use by a court-appointed attorney in support of billing for attorney fees, costs, and related expenses to demonstrate attorney completion of specified duties. By signing such contract, the attorney certifies that he or she intends to continue the representation under the terms and conditions set forth in the contract until the sentence is reversed, reduced, or carried out or until released by order of the trial court.


Review copy of the CONTRACT FOR PAYMENTS RELATED TO ATTORNEY SERVICES PROVIDED TO CAPITAL COLLATERAL DEFENDANTS (HEREINAFTER CAPITAL COLLATERAL CONTRACT). 


If you are currently appointed to a case and have not signed a contract please contact JAC's Contracts Coordinator at Contracts@justiceadmin.org.


A Substitute Form W-9 must be submitted prior to execution of any contract with JAC. As part of completing the contract attorneys are required to certify that they have submitted a Substitute Form W-9 to the Department of Financial Services (DFS). The Substitute Form W-9 may be submitted electronically through DFS's vendor website. (Please follow these instructions  to complete the Substitute Form W-9.)


Payments for all court-appointed cases are subject to:

  Statutory rates and requirements,
  JAC Contract, and
  JAC Policies and Procedures for Capital Collateral Private Court-Appointed Counsel.

New Confidential Vendor Exemption Form: Under Florida law, JAC’s records are subject to public records requests. JAC maintains and posts on its website attorney and due process vendor contact information. Florida law exempts certain personal information for some positions and individuals who fill those positions from disclosure. However, please know that there is no statutory exemption from a public records request for an individual attorney or due process vendor’s compensation. If you are eligible for a public records exemption, you will need to complete JAC’s Attorney/Vendor Public Records Exemption Form and provide supporting documentation showing you qualify for the exemption. If you intend to claim a public records exemption, JAC must receive your completed Attorney/Vendor Public Records Exemption Form and supporting documents via email at Contracts@justiceadmin.org prior to your Registry Contract being accepted.


No payments will be made to an attorney who bills for a court-appointed case until JAC receives a signed contract from the attorney. Additionally, payment of due process service vendors is also contingent upon a court-appointed attorney’s signed contract.


Please contact JAC's Contracts Coordinator at Contracts@justiceadmin.org, to obtain a Capital Collateral Private Court-Appointed Attorney Contract.

For new cases, please submit the Order of Appointment and Florida Supreme Court opinion to JAC along with your current email address.

If you intend to claim a public records exemption for certain personal information, please check the “Confidential Exemption” check box. Please be aware that your contract will not be processed until JAC receives a completed Attorney/Vendor Public Records Exemption Form with supporting documentation. Review and verify your name, address, Bar and Tax Identification number, as well as all other pertinent information. Please update your information. It is the responsibility of the attorney to ensure that the contact/email information on file with JAC is up to date.

You may provide copies of the Order of Appointment, Florida Supreme Court opinion and (if you choose the exemption) the Attorney/Vendor Public Records Exemption Form with supporting documentation via email to: Contracts@justiceadmin.org.

Upon receipt of these documents, you will be forwarded a copy of JAC’s Capital Collateral Contract via email, please follow the instructions below upon receipt:

  Open the attachment to the email (the Capital Collateral Contract will be in PDF format).
  Please type information directly into the shaded fields, while ensuring that all information entered is accurate and complete.
  Make sure the Capital Collateral Contract includes your current email address.
  Print the contract, sign and date it in BLUE ink and mail the entire contract (one sided) to the address listed below.
 
   Mail the original Capital Collateral Contract (one sided) in its entirety to:

Attention: Contracts
Justice Administrative Commission
P.O. Box 1654
Tallahassee, FL 32302
  An executed courtesy copy of the Capital Collateral Contract will be sent to you via email.

Pursuant to s 27.710(4), F.S., you must execute the Capital Collateral Contract within 30 days of receipt from JAC. If you fail to do so, then JAC must notify the trial court. If you have any questions, please contact JAC's Contracts Coordinator or the JAC Help Desk.


INSTRUCTIONS FOR
ATTORNEY CONTRACT FOR DUE PROCESS SERVICES FOR PERSONS WHO ARE INDIGENT FOR COSTS
(IFC CONTRACT)

Please be advised that current Attorney Contracts for Due Process Services for Persons Who Are Indigent for Costs (IFC Contract) will expire at the conclusion of the State Fiscal Year (June 30) and must be renewed annually by July 1. Pursuant to s. 27.52(5), F.S., in order to receive state funds, either directly or on behalf of a due process vendor, a private attorney must execute a JAC Attorney Contract for Due Process Services for Persons determined Indigent for Costs. Below please find a review copy of JAC’s IFC Contract, as well as other pertinent information.

      Review copy of 2018-2019 IFC Contract


JAC has replaced the per client IFC Contract with an annual statewide IFC Contract covering all cases for which an attorney represents clients declared indigent for costs pursuant to s. 27.52(5), F.S., or other applicable provision of Florida law.

JAC will no longer be posting the IFC Contract on JAC's public website. Instead, executable IFC Contracts will only be available through the My JAC secure website only. First time attorneys wanting to complete an IFC Contract must contact JAC’s Contracts section via secure email form; please include your name, Bar ID, and preferred email address. It is the responsibility of the attorney to ensure that the contact/email information on file with JAC is up to date. You will receive an email once you are added to JAC's system.

Attorneys who have not set up a My JAC account, will need do so before they can execute the IFC Contract for the next fiscal year.

Click here to set up a My JAC account.

New Confidential Vendor Exemption Form: Under Florida law, JAC’s records are subject to public records requests. JAC maintains and posts on its website attorney and due process vendor contact information. Florida law exempts certain personal information for some positions and individuals who fill those positions from disclosure. However, please know that there is no statutory exemption from a public records request for an individual attorney or due process vendor’s compensation. If you are eligible for a public records exemption, you will need to complete JAC’s Attorney/Vendor Public Records Exemption Form and provide supporting documentation showing you qualify for the exemption. If you intend to claim a public records exemption, JAC must receive your completed Attorney/Vendor Public Records Exemption Form and supporting documents via email at Contracts@justiceadmin.org prior to your Registry Contract being accepted.

If you are an attorney whose clients have been declared indigent for costs, and you have not signed the 2018-2019 IFC Contract, please follow the instructions below to execute the contract:

  • On the My JAC login page, enter your username and password and click “Login”. If you do not recall your username and password, click “Forgot your username or password?” and follow the prompts. Your information will be sent to the email address on file.
  • After a successful login to My JAC, click “IFC Contract” on the left side navigation menu of the “Welcome to My JAC” page.
  • On the “IFC Contracts” page, click “Go to Contracts” link.
  • On the “IFC Contract Generation and Submission” page Attorney Details box , type your information directly into the fields. Ensure that all information entered is accurate and complete and follows the proper formatting examples.
  • Ensure you have provided a valid email address.
  • If you intend to claim a public records exemption for certain personal information, please check the “Confidential Exemption” box. Please be aware that your contract will not be processed until JAC receives a completed Attorney/Vendor Public Records Exemption Form with supporting documentation. Review and verify your name, address, Bar and Tax Identification number, as well as all other pertinent information. Please update your information. It is the responsibility of the attorney to ensure that the contact/email information on file with JAC is up to date.

  • In the box entitled “Tax Identification number(Tax ID)/SSN and Payee Information”, under “Tax Identification number(Tax ID)/SSN” your Tax Identification information will auto populate if it has previously been provided. If not previously provided, and if there is any possibility that you will seek direct reimbursement for costs from JAC, please provide a Tax Identification number:

    • If your information is already in the system, your Tax Identification number will auto populate in the box above. If you need to change it, click “Click here to change Tax Identification number (Tax ID)/Payee Information”. If not, do not click this box.
    • If your information is not yet in our system and you intend to seek direct reimbursement for expenses or costs, you will need to check a box (either Federal Tax Identification number or Social Security number) and provide the nine (9) digit number in the box. If you do not intend to seek reimbursement, you do not need to fill in this box.
    • All attorneys/vendors obtaining reimbursement from JAC are required to submit a Substitute Form W-9 to DFS. Information and the form are available on the DFS website. Otherwise, you will not be eligible for reimbursement of any cost incurred.
  • In the next section of the same box under “Tax Identification number (Tax ID)/SSN and Payee Information” and under “Payee Information” you must designate either Attorney or Legal Entity. Once selected, the Attorney or Legal Entity information will auto populate.
  • In the next box “Certification and Preview Draft”. If you have chosen to provide a Federal Tax Identification number or Social Security number and intend to seek reimbursement, you will need to submit a Substitute W-9 through DFS and check this box certifying that you have done so.
  • Check the next box to certify that you have verified all information entered into the form.
  • Next, click on “Preview Draft Contract” (open, view and close). You must open, view and close your contract in order to proceed.
  • Click acknowledgment of your contract preview.
  • Under “Submission Method”, choose whether you wish to submit the contract electronically.

    • If you choose “No”, print the contract, sign it in BLUE ink and mail the entire contract (one sided) to the address in the instructions .
    • If you choose “Yes”, execute the contract with your name, (the date will auto populate) and click “Submit”.
    • DO NOT submit by both methods.
  • Please be advised that, under Florida law, an electronic signature is deemed equivalent to a physical signature. For this reason, the attorney rather than an assistant must be the person electronically signing the contract.
  • When JAC receives the contract, you will receive an email confirming receipt to the email address currently in our system.
  • Once the contract has been approved by JAC, an email notification will be sent to you.
  • For contracts submitted electronically, the attorney can then view the contract at My JAC. For contracts submitted by mail, a copy will be sent to you via email.

Attorney shall execute a new IFC Contract, if attorney changes their Tax Identification number (Tax ID).


INSTRUCTIONS FOR
 DUE PROCESS CONTRACTS

Please be advised that the current Type 1 and Type 2 Contract for Due Process Services (Due Process Contract) will expire at the conclusion of the State Fiscal Year (June 30) and must be renewed annually by July 1. Pursuant to s. 27.425, F.S., the JAC approves uniform contracts and procedures for use in procuring due process services, for use by due process vendors or private attorneys on behalf of a due process vendor, in support of billing for such services to demonstrate completion, receipt and satisfaction with the specified services.

The JAC does not assign work or cases to due process vendors.

When executing their contract, Vendor shall certify that Vendor has the necessary occupational and/or professional licenses to provide the services for which Vendor seeks compensation. For example, investigators must possess a current Class C and Class A license from the Florida Department of Agriculture and Consumer Affairs.

PLEASE BE ADVISED that JAC is phasing out the case specific Non-Standard Due Process Contract, Please click this link regarding same to navigate to the bottom of this page). In addition, JAC is making significant changes to investigator billing. As provided in the Fiscal Year 2018-2019 Due Process Contracts, investigative firms will need to provide JAC with the licenses of all investigators performing work under a JAC Due Process Contract. During the contracting process, the party executing the JAC Due Process Contract will need to provide the investigative firm’s A license number and the lead investigator’s C license number. Thereafter, the contracting party will need to provide through My JAC the names and license numbers of any additional investigator(s) who will be performing services under the contract.

Vendor shall execute a new contract if Vendor changes their Tax Identification number or moves to a new firm.

Confidential Vendor Exemption Form: Under Florida law, JAC’s records are subject to public records requests. JAC maintains and posts on its website attorney and due process vendor contact information. Florida law exempts certain personal information for some positions and individuals who fill those positions from disclosure. However, please know that there is no statutory exemption from a public records request for an individual attorney or due process vendor’s compensation. If you are eligible for a public records exemption, you will need to complete JAC’s Attorney/Vendor Public Records Exemption Form and provide supporting documentation showing you qualify for the exemption. If you intend to claim a public records exemption, JAC must receive your completed Attorney/Vendor Public Records Exemption Form and supporting documents via email at Contracts@justiceadmin.org prior to your contract being accepted.

JAC will no longer be posting the Type 1 and Type 2 Due Process Contract on JAC's public website. Instead, executable Due Process Contracts which now include out-of-state vendors will only be available on My JAC, JAC's secure website. Vendors who have not already set up an account will need do so before they can execute the Due Process Contract for the 2018-2019 Fiscal Year.

Change to Signature Page: The signature page of the Type 1 and Type 2 Due Process Contracts now includes boxes under the “Vendor” line and above the signature line to choose either “Legal Entity/Company Name” or “Sole Proprietor/Principal Owner”. This refers to the Vendor name on the line above whether this is a Legal Entity or a Sole Proprietor.

  • Review copy of 2018-2019 Type 1 Contract for Due Process Services (Due Process Contract) 

    The Type 1 Contract for Due Process Services (Type 1 Due Process Contract) is for vendors, including out-of-state vendors, providing ordinary due process services in private court-appointed cases such as court reporters, interpreters, videographers, private investigators, mitigation specialists, and private process servers. This contract provides that all services will be compensated at the rates established by the Legislature or by JAC where the Legislature has not established a rate. If a vendor bills in excess of the established rates, JAC will be authorized to adjust the billing to the correct rate and then process the billing for payment.

  • Review copy of 2018-2019 Type 2 Contract for Due Process Services (Due Process Contract) 

    The Type 2 Contract for Due Process Services (Type 2 Due Process Contract) is for vendors, including out-of-state vendors, providing extraordinary services such as psychologists, psychiatrists, medical doctors, and experts. Although these services should be at the established rates, the contract provides a mechanism to exceed those rates where the vendor's expertise or other factors warrant compensation at a rate higher than established rates. Except in exceptional circumstances, the Type 2 Due Process Contract will not be executed with vendors of ordinary due process services such as court reporters and private investigators.

IMPORTANT NOTE: All vendors obtaining payment from JAC are required to register for Electronic Funds Transfer/Direct Deposit (EFT) with the Department of Financial Services (DFS). Information and the forms to register for EFT are available on the DFS website. These forms are filed directly with DFS. All vendors obtaining payment from JAC are required to submit their Substitute Form W-9 directly to DFS. The forms and information are available on the DFS website (Please follow the instructions  to complete the Substitute Form W-9). Please be aware that upon successful submission of a Substitute Form W-9 you will receive email confirmation from DFS. Contact information for DFS is available on the DFS website.

If a due process provider is executing a Due Process Contract to provide services in a single case, the requirement to enroll in direct deposit is waived.

Vendors who have not already set up a My JAC account will need do so before they can execute a Type 1 or Type 2 Due Process Contract for the 2018-2019 Fiscal Year.

  1. New vendors should go to www.justiceadmin.org. Click on My JAC.
  2. On the next page, click “If you are a new vendor to JAC or want to change your Tax Identification number (Tax ID), please click here”.
  3. Follow Step 1 on the “New Vendor Registration Page”.
  4. Once you receive your Vendor ID and Registration Code email, return to JAC’s “Vendor Registration” page and at the bottom of the box click the link “Click Here if you already have a registration code” to set up a User ID and Password.
  5. Go back to www.justiceadmin.org. Log in to My JAC with your new User ID and Password to access and complete an electronic Due Process Contract. (See instructions below).
  6. Vendors who already have an account and have set up their User ID and Password, please follow the instructions below to access and complete a Due Process Contract:
Instructions to complete a Due Process Contract:

  • On the My JAC login page, enter your User ID and Password and click “Login”. (Please note your User ID and Password are case sensitive.)
  • After a successful login to My JAC click the “Contracts” tab on the left side navigation menu on the “Welcome to My JAC” page.
  • On the following page, “Vendor Contracts”, you may apply for a new 2018-2019 contract.
  • You must certify that you have applied for EFT (Electronic Funds Transfer) and a Substitute W-9 directly from DFS. (If a due process provider is executing a Due Process Contract to provide services in a single case, enrollment in direct deposit (EFT) is waived.)
    Note: If you do not check both certification boxes, you will be unable to proceed.
  • Next, click on the button for “Federal Tax Identification number (Tax ID)” or “Social Security number” and enter your 9 digit Tax Identification number or Social Security number in the appropriate box.
  • Click the “Start Vendor Contracts” tab to generate the appropriate Type 1 or Type 2 Due Process Contract.
  • In the “Required Information for the Due Process Contract” screen, your Vendor ID will self-populate as well as the contract year (6/30/2019), next select your service category, then select your Sub Categories, next select your circuits (Note: Out-of-State Vendors need not select Circuits our Counties), and also select your counties, then add any optional comments (if appropriate).)
  • In the “Due Process Contract Generation and Submission” (at the top of the box it will note the Categories you have selected on the previous screen), in the “Vendor Details” portion of the screen, either verify the auto populated information or you may choose to change your information by checking the box at the top of the screen entitled. “Check here if you wish to change Name/Contact Information. (optional).”
  • If auto populated, review and verify the information regarding name, address, Tax Identification number, as well as all other pertinent information in both the “Physical Address” and new “Remittance Address” areas. Please update your information. It is the responsibility of the vendor to ensure that the contact/email information on file with JAC is up to date.
  • If not auto populated, please fill in all information, including both the “Physical Address” and “Remittance Address” areas, as well as your email, telephone and fax numbers. To facilitate the elimination of JAC’s Non-Standard Due Process Contract, the ability to add out-of-state information has been added to the Physical and Remittance Address areas.
  • If you intend to claim a public records exemption for certain personal information, please check the “Confidential Exemption” check box. Please be aware that your contract will not be processed until JAC receives a completed Attorney/Vendor Public Records Exemption Form with supporting documentation. Review and verify your name, address(es), email, phone, fax, and Tax Identification/SSN number, as well as all other pertinent information. Please update your information. It is the responsibility of the vendor to ensure that the contact/email information on file with JAC is up to date.

  • In the next box on this page “Vendor Information for the Contracted Due Process Vendor Search Page on JAC’s website”, check this box if you would like your information posted to the Due Process Vendor Search Page on JAC’s website. (Please note: Confidential Vendor and Out-of-State Vendor information will NOT be posted on JAC’s website).
  • In the next box “Certification of Contract License(s). Enter the INDIVIDUAL License Number and the FIRM License Number in the boxes provided. See below for licensure requirements:

    • Investigators: Provide a C (Investigator) INDIVIDUAL Professional license and an A (Agency) FIRM license. Formatted as C or A followed by 7 digits. MANDATORY
    • Mitigation Specialists: Provide an INDIVIDUAL Professional license. If your INDIVIDUAL Professional license number is a C (Investigator) license, you must include an A (Agency) FIRM license. MANDATORY
    • Experts: Applicable license(s) (OPTIONAL)

    NOTE: Out-of-State Vendor license number information is optional.

    Check the (Due Process Contract) License Certification box. (I certify that I have the professional license(s) necessary to provide services to the extent such licensing is required pursuant to law). (This box is REQUIRED to proceed.)

  • Under “Payee Information”, Legal Entity or Sole Proprietor (Principal Owner)?

    Payment by JAC under this Contract may only be made to the Legal Entity or Sole Proprietor (Principal Owner).

    If you are relying on a Federal Tax ID (FEID), you will need to enter the name of the Authorized Representative. If you are doing business under your personal name as a Legal Entity, use the same name for the Authorized Representative and Legal Entity.

    Payments shall be made to:
    Vendor (Company) Name: _______________________ (Fill in box with name)

    IMPORTANT: Is the Vendor (Company) Name above a Legal Entity or Sole Proprietor (Principal Owner)? * SELECTION IS REQUIRED TO PROCEED. (Once you select the type below, the word “SELECTED” will show up at the end of the sentence).
    Check the Checkbox for Legal Entity or Sole Proprietor (Principal Owner).

  • Under Certification and Preview Draft Contract you must check the Checkbox:

    Checkbox: I certify that I have verified all the information on this firm and acknowledge that the information is correct.

    When you click the box above certifying your verification of information, you will need to preview the draft contract by clicking on “Preview Draft Contract” in the sentence: Click Preview Draft Contract to open, view, and close the PDF preview draft of the document. This is REQUIRED.

    Once you have reviewed and closed the draft of the Contract you must check the box stating:
    Checkbox: I acknowledge that I have read the preview of the contract. Continue to “Contract Submission method”.

    The next box will pop up “Contract Submission Method (electronic or postal mail). You will need to check the appropriate box below.
    Do you wish to submit the contract electronically? Checkbox for Yes. Checkbox for No.

  • By clicking “Yes” the “Final Signature Submission for Electronic Contract” will come up. You will need to acknowledge that you are the Vendor electronically executing the contract.
    Checkbox: I certify and acknowledge that I am the Vendor electronically executing this Contract for Vendor Due Process Services.*
  • Next you will need to type your name and date in the spaces providing in acknowledgement. (Please note: Please specify the name of the individual authorized to sign on behalf of the Company/Vendor, NOT the company name).

    I acknowledge and understand that by typing my name below, I am electronically signing this Contract for Due Process Services and I am contractually bound as if I have physically executed this Contract for Due Process Services.*
    Authorized Signature Name* Textbox. Date Textbox (date is pre-filled).

  • Please be advised that, under Florida law, an electronic signature is deemed equivalent to a physical signature. For this reason, the vendor or an individual authorized to sign on behalf of the company/vendor must be the person electronically signing the contract.
    Next click on “Submit Contract”.
  • If you click on “No” in the “Contract Submission Method (electronic or postal mail).

    Do you wish to submit the contract electronically? Checkbox for Yes. Checkbox for No.

    You will bring up instructions on “Final Submission for Postal Mail”.

    I will print, sign (in blue ink), and mail the contract in its entirety. ANY WRITTEN ADJUSTMENTS OR MODIFICATIONS IN THE CONTRACT OTHER THAN THE SIGNATURE WILL RESULT IN THE CONTRACT BEING REJECTED. Please click here for mailing information.

    If you are exempt from Public Record Requests, please complete and mail this exemption form to JAC.

    Printable Contract for Submission by Mail Button (when clicked generates a printable copy of the contract for mailing.)

    Please be advised that by submitting your contract via Mail, will take an average of 10 business days for processing the contract. Alternatively if you wish to submit the contract electronically, you can do so by clicking on the "Yes" button. It will take an average of one day to process the electronic contract.

Once JAC receives the contract, you will receive an email confirming receipt to the email address currently in our system. It is the responsibility of the vendor to ensure that the contact/email information on file with JAC is up to date.

When the contract has been approved, an email notification will be sent to the email address currently on file. For contracts submitted electronically, the vendor can view the contract at My JAC. For contracts submitted via U.S. Mail, a signed copy will be sent to the email address currently on file.



** The Justice Administrative Commission does not warrant or guarantee the accuracy or availability of the content on this or on other sites to which we link.


**  PDF files may be viewed with the latest free Adobe Acrobat Reader® plug-in. 

**  denotes a link that opens in a new browser window.

Copyright 2017 Justice Administrative Commission
PLEASE NOTE: Florida has a very broad public records law and all correspondence with JAC is potentially subject to disclosure.

Justice Administrative Commission

P : 850.488.2415 (Main Reception)
P : 1.844.JAC.LINE (1.844.522.5463) (Help Desk)
F : 850.488.8944 | 850.922.6794

227 N. Bronough Street, Suite 2100
Tallahassee, FL 32301

U.S. Mail: P.O. Box 1654, Tallahassee, FL 32302